Title:  HR Administrator

Descartes Unites the People and Technology that Move the World
The need for efficient, secure, and agile supply chains and logistics operations has become ever more critical and complex.  By combining innovative technology, powerful trade intelligence and the reach of our network, Descartes helps get goods, information, transportation assets, and people where they’re needed, when they’re needed. 

We’re one of the most broadly deployed logistics and supply chain technology companies in the world. More than 26,000 customers around the globe use our cloud-based solutions to transform the way they move inventory and information to enhance productivity, better serve customers, thrive competitively, keep pace with evolving regulations, and respond to rapidly changing market conditions. Descartes is publicly traded (Nasdaq:DSGX, TSX:DSG) with headquarters in Waterloo, Ontario, Canada, and offices and partners around the world. With record financial performance for more than 16 years, we lead the industry in innovation investment. Every day, logistics service providers, manufacturers, retailers, distributors, and other logistics-intensive businesses of all sizes rely on our scale, stability, and comprehensive solution footprint to move what’s most important to them. Learn more at www.descartes.com. 
 
We’re growing fast and invite you to join our amazing team. 

Position Summary

Descartes’ EMEA Human Resources Team supports over 800 employees throughout the EMEA region across 20 countries. In your role of HR Administrator, you will work closely with the HR Business Partner and will be responsible for the general HR administration, recordkeeping and reporting for assigned EMEA countries (Slovenia, Czech Republic, Poland, Slovakia, and Spain).

The HR Administrator is expected to be the first point of contact for general HR queries across the whole employee lifecycle, to generate all required paperwork.

This position is based in our Sencur office, but the successful candidate is given the flexibility to work from home also, owing to our hybrid working policy.

Key Responsibilities

• Organize and maintain personnel records.
• Update internal HR databases, employee files with digital personnel records of relevant employee information.
• Prepare HR documents (employment contracts, amendments…).
• Process new hires on-boarding documentation, creation of files, systems set-up, and coordination of introductory reviews.
• Conduct regular audits of employment files and systems to endure they are up-to-date, accurate, and GDPR compliant.
• Process off boarding documentations.
• Provide administrative support to employees for the enrolment and processing of benefits.
• Assist payroll by providing relevant employee information.
• Provide professional advice and guidance to employees on the internal policies and procedures, compensation, and benefits, …
• Participate in HR projects (e.g. help organize a job fair event)
• Create professional and accurate correspondence.
• Ensure that HR information and activity always remains confidential.
• Other HR related activities as may be required on an ad hoc basis.

Knowledge and Skills

• Fluent in English.
• Knowledge of MS Office (Word and Excel).
• Previous experience of HR administration is a plus.
• Experience in the use of HR systems, for example, SAP and SuccessFactors is a plus.
• Excellent communication and interpersonal skills
• Strong organisational and multitasking skills.
• High attention to details is essential.
• Proactive and self – motivated with willingness to learn.
• High degree of motivation, reliability, and confidentiality.

Join Us 
As we scale, we’re looking for new doers, collaborators and innovators to join Descartes in uniting the people and technology that move the world as the Global Leader in Logistics and Supply Chain Technology. We’re entrepreneurial, hardworking, geeky-in-a-good way problem solvers. Guided by our values, we nurture a TEAM focused culture that invests in people and creates opportunities for advancement across a broad spectrum of career paths. We prioritize work-life balance and foster an environment with the space to take ownership, to be heard, and to carve a path for your individual accomplishments to help drive our success. At Descartes, everyone has a voice and the best idea wins, regardless of who makes it. We offer competitive compensation, great benefits, remote and flexible work hours, and the opportunity to join a company on an awesome mission with a great existing team and trajectory. 

Descartes also has a deep sense of environmental responsibility. Learn more about how we helped our customers save over 552,000 metric tons of CO2 in 2020 by reducing fuel and paper consumption: https://www.descartes.com/who-we-are/social-responsibility-sustainability/environmental-impact.  Join a team that’s committed to working with customers to conserve resources and enhance sustainability. 

If you feel you have 70% of the qualifications we are looking for, and Descartes sounds like the team and the mission you want to be part of, apply now. We can't promise it will be a fit, but we do promise to consider your experience. 

Through COVID-19, we implemented a virtual hiring process and continue to interview and onboard candidates by video using Microsoft TEAMS. We record interviews and use them strictly for quality assurance, training and general record keeping purposes. Should you have any questions about this process, please connect with our hiring team in advance of scheduled interviews. We value the safety of each member of our community because we know we're all in this together. 

We are an Equal Employment employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected status, or any other characteristic protected by federal, provincial, or local law. For more information about our commitment to equal employment opportunity, please review our Code of Business Conduct and Ethics at Descartes.com.